Executive Assistant

EXECUTIVE ASSISTANT 

Location: Head Office - Talamban, Cebu City

Job Details: 

• Provides high-level administrative support to the CEO and COO including managing their calendar, scheduling meetings, arranging travels and handling of highly confidential correspondence.

•  Assists with the coordination and management projects, including tracking project timelines, organizing meetings, and ensuring project documentation is up to date.

• Collects, analyzes, and prepares data related to projects and initiatives. At the same time, assist in generating reports and presentations for internal and external stakeholders.

• Maintains accurate records and documentation related, including project plans, meeting minutes, and technical specifications.

• Serves as a liaison between the Executive Office and other departments or external stakeholders to communicate project updates, requests, and information as needed.

• Conducts research on industry trends, best practices, and new technologies relevant to the field of motor industry. Gather information to support decision-making and project planning.

• Helps identifies and troubleshoot problems that arise during project implementation. Provides support in making informed decisions to address challenges and meet project goals.

• Handles sensitive information with discretion and maintain confidentiality as required. Ensures that proprietary information and intellectual property are protected.

• Assists in preparing agendas, coordinating logistics, and facilitating meetings related to the assigned task/s.

• Performs additional tasks and responsibilities as assigned by the Executive or Management to support the overall goals and objectives of the organization.

 Qualifications:

• A graduate of BS Industrial Engineering 

• With atleast three years relevant work experience as Executive Assistant/Admin Asst./Project Management Asst. (supervisory)handling administrative and executive support.

• Excellent communication skills

• With strong interpersonal skills

• Can work with minimal supervision.