Executive Assistant

EXECUTIVE ASSISTANT

JOB SUMMARY

An Executive Assistant provides high-level administrative support to the COO and performs tasks including but not limited to analyzing documents and preparing research reports. 

DUTIES AND RESPONSIBILITIES

• Oversees the office of the COO on matters like Sales, After sales, Marketing, and Supply Chain, etc.

• Handles and/or prepares analytics and reports of the requirements for the COO

• Provides technical advices to the COO on matters concerning Sales, After sales, Marketing and Supply Chain, etc.

• Writes, reviews, or sends communications on behalf of the COO.

• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings.

• Assists in designing and producing complex documents, reports, and presentations; collects and prepares information for meeting with staff and outside parties; maintains contact lists; and completes expense and mileage reports.

• Evaluates and assist in developing office procedures for improved workflow; anticipate future needs as the organization grows.

• Coordinates with all direct reports under the COO for updates and/or reports.

• Assists in handling projects for the COO.

• Performs other related duties assigned.

QUALIFICATIONS  

• Master of Business Administration preferred but not required

• Bachelor's degree in Business Administration or related field preferred.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, & external partners.

• With significant experience working as an Executive Assistant

• Technical proficiency and problem-solving skills

• Able to maintain a high level of integrity and discretion in handling confidential information.

• Strong ability to execute work with a diversity, equity, and inclusion lens

• Excellent written and verbal communication skills

• Excellent time-management skills and organization skills