HR and Admin Associate

Our expansion for a satellite office in CDO brings us to a need for an efficient HR/ Administrative Associate which is a supportive role in our satellite office. He/She is responsible for managing and distributing information among branches, co-workers, answering queries, and doing other administrative work.

Responsibilities:

• Answers and directs calls and inquiries from all media

• Organizes and schedules appointments

• Plans meetings and take detailed minutes

• Writes all communication for approval prior to distribution

• Assists in the preparation of regularly scheduled reports

• Develops and maintains an organized filing system

• Updates and maintains office policies and procedures

• Orders office supplies and research new deals and suppliers

• Maintains contact lists

• Books travel arrangements

• Submits and reconciles expense reports

• Provides general support to visitors

• Acts as the point of contact for internal and external clients as well as between branches

• Liaises with executive and senior administrative assistants to handle requests and queries from senior managers

• Oversees and audits implementation of policies

• Represents HR, Admin and Accounting in all related tasks

Qualifications:

• Proven experience as an Administrative Assistant, or Office Admin Assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• Undegrads welcome but with commensurate related experience

• Proven trustworthiness through solid references