Accounts Receivable Assistant

ACCOUNTS RECEIVABLE ASSISTANT

Job description

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.

• Creates invoices according to company practices; submits invoices to customers.

• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.

• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.

• Creates reports regarding the current status of customer accounts as requested.

• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.

• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.

• Assists in generating monthly billing statements based on the general ledger.

• Assists Accounting Manager in reconciling revenue accounts each month.

• Copies, files, and retrieves materials for accounts receivable as needed.

• Relays changes of information to appropriate employees.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Proficient in Microsoft Office or related software as well as other accounting software programs.

• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

• Ability to work independently and in a fast-paced environment.

• Ability to anticipate work needs and interact professionally with customers.

• Excellent organizational skills and attention to detail.

Qualifications

• A graduate of BS- Accountancy or Management Accounting or Accounting Technology

• At least two to three years of related experience required.