Admin Assistant

HELPMATE SERVICES INC

Is currently looking for:

ADMIN ASSISTANT

SUMMARY

Admin Assistants typically work for organizations to oversee routine and advanced duties for other professionals. They work closely with Administrators and other employees to organize files, create correspondence and prepare reports or documents

DUTIES AND RESPONSIBILITIES

• Doing administrative and clerical tasks (such as scanning or printing)

• Preparing and editing letters, reports, memos, and emails.

• Arranging meetings, appointments, and executive travel.

• Assist in planning for the BU's requirement in costing and services.

• Validates, countercheck and facilitate approval of payables and likewise submit to accounting for payment.

• Prepares and submit shift/daily/monthly report.

• Ensure all necessary documents/records pertaining to auditable files are kept.

• Implement safety procedures and practices in accordance with CEMEX HSE Standards.

• Perform other tasks as needed or advised instructed by the department manager/head/supervisor.

QUALIFICATIONS

• Knowledge of office management systems and procedures.

• Excellent time management skills and ability to multitask and prioritize work.

• Data entry experience.

• With experience in monitoring and inventory management.

• Working knowledge of general office equipment.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Preferably female.

JOB SPECIFICATIONS

• Must be a graduate of BS in Business Administration.

• At least 2-3 years experience as Admin/Office Staff or equivalent.

• Can work under pressure and is flexible.

• Can start Asap.

• LANGUAGE SKILLS: Tagalog, Cebuano, Visayan, English

CERTIFICATES, LICENSES, REGISTRATION

• Membership in relevant organizations as well certificates (see Education and/or experience)

PHYSICAL DEMANDS

• Must be present at the site during working days. Unless otherwise assigned and or directed to you by the direct supervisor and/or employer to have work-related trips outside the site.

• Must be physically fit.

WORK ENVIRONMENT

• Onsite and fieldwork.