Admin Assistant

1 Year or Less
With Business Certificates
Established in 1966
1001-5000 Employees
Field Work, Cebu
Posted On: September 21, 2022
Job ID: 412753

Details

HELPMATE SERVICES INC.

 

Is currently looking for:

 

ADMIN ASSISTANT

 

SUMMARY:

 

Admin Assistants typically work for organizations to oversee routine and advanced duties for other professionals. They work closely with Administrators and other employees to organize files, create correspondence and prepare reports or documents.

 

DUTIES AND RESPONSIBILITIES:

  • Doing administrative and clerical tasks (such as scanning or printing)

  • Preparing and editing letters, reports, memos, and emails.

  • Running errands to the post office or supply store.

  • Arranging meetings, appointments, and executive travel.

  • Temporary contract labor Assigned in preparation for BU's cost analysis in trucks/vessel transport, personnel, or manpower services office supplies.

  • Assist in planning for the BU's requirement in costing and services.

  • Validates, counterchecks, and facilitates approval of payables and likewise submit to accounting for payment.

  • Prepares and submit shift/daily/monthly report.

  • Ensure all necessary documents/records pertaining to auditable files are kept.

  • Perform other tasks as needed or advised instructed by the department manager/head/supervisor.

QUALIFICATIONS:

  • Knowledge of office management systems and procedures.

  • Excellent time management skills and ability to multitask and prioritize work.

  • Attention to detail and problem-solving skills.

  • Excellent written and verbal communication skills.

JOB SPECIFICATIONS:

  • Must be a graduate of BS in Business Administration.

  • At least 1-year experience as Admin/Office Staff or equivalent.

  • Can work under pressure and is flexible.

  • Willing to learn.

  • Can start Asap.

LANGUAGE SKILLS: Tagalog, Cebuano, Visayan, English

 

CERTIFICATE, LICENSES, REGISTRATION: Membership in relevant organizations as well certificates (see Education and/or experience)

 

PHYSICAL DEMANDS:

  1. Must be present at the site during working days. Unless otherwise assigned or directed to you by the direct supervisor and/or employer to have work-related trips outside the site.

  2. Must be physically fit.

WORK ENVIRONMENT: Onsite and Fieldwork.