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Admin Coordinator

2 to 4 Years
With Business Certificates
Established in 1966
1001-5000 Employees
Door 5 Nuevas Apartment 8th -21st St., Nazareth, Cagayan de Oro City, Misamis Oriental
Posted On: August 17, 2022
Job ID: 409977




Is currently looking for:




Location:  Helpmate Services, Inc., Door 5 Nuevas Apartment, 8th -21st St. Nazareth Cagayan de Oro City




The Administrative Coordinator performs a variety of administrative and clerical tasks. Also, in providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities with functions associated with operations and human relations matters.



  1. Assist in employment hiring requirements, conduct interviews and employment examinations for applicants, and coordinate with respective supervisors and the HRD-Cebu office.

  2. Responsible for delivering a range of personnel services involving recruitment & selection, compliance to pre-employment requirements, employment contract documentation, ID issuance, COE, etc.

  3. Collaborate with the Payroll department in preparing payroll by providing relevant data like daily time records, time-keeping, absences/leaves, claims, deductions, contracts, salary, etc.

  4. Facilitate and assist the Area Supervisor, Branch Head, and HR Head in conducting investigations of incidents and/or employee infractions, violations issues, and concerns. Accordingly, provide and submit corresponding reports and recommend corrective courses of action.

  5. Facilitates timely performance evaluation, review, and feedback of HSI personnel.

  6. Responsible for implementing policies and procedures as directed by the management and assisting in preparing goals, objectives, or criteria set forth by the management.

  7. Submits regular reports required, arranges booking appointments, and or organizes scheduled meetings as required for staff and officers.

  8. Ensure proper record of supplies inventory, including monitoring and tracking of items/supplies received, transfer/delivery, defective items, and return items. 

  9. Prepares MIRs for uniforms and equipment.

  10. Prepares issued uniforms to deployed employees;

  11. Ensure proper issuance and/or release of PPEs and equipment perper and equipment by company policy/procedure established.

  12. Responsible for retention and archiving all personnel records. (soft and hard copy)

  13. Processes and maintains 201 files for all employees.

  14. Submits monthly billing and collection reports to Accounting Facilitator

  15.  Prepares payroll for deployed employees.

  16. Prepares to bill for clients.

  17. Prepares monthly dues such as rental, water & electric bills, telephone, etc.

  18. Prepares APV and CV.

  19. Facilitates the processing of HDMF and SSS loans and sickness benefit claims. 

  20. Facilitates in registration of newly hired employees (SSS, PHIC, HDMF)

  21. Assist in the preparation of monthly government reports.

  22. Handles petty cash.

  23. Prepares last pay of resigned employees

  24. Prepares 13th-month pay & SIL.



To perform this job successfully, the individual requires excellent administrative skills, organizational skills, multi-tasking skills, and the ability to handle sensitive information confidentiality. The individual must also have adequate knowledge of labor laws and human relations, with basic accounting and payroll knowledge.


  • Bachelor's Degree in Management, Psychology, or any related field

  • With at least 2 to 3 years of experience in the related work required

  • Knowledge of Compensation and Benefits, Labor Relations, Recruitment, and General Administrative Skills

  • With basic accounting background/knowledge


  • Tagalog, Cebuano, Visayan, English


  • Membership in relevant organizations as well as certifications (see Education and/or Experience)


  • Must be present in the office on workdays except for work-related trips outside the office 


  • In the office as required otherwise in the field 

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