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Administrative Associate (Iloilo)

1 Year or Less
Established in 2011
201-500 Employees
3rd Floor, The Crown Building, Q. Abeto St, Mandurriao, Abeto Mirasol Taft South, Iloilo City, Iloilo
Total vacancies for this job title: 1
Posted On: August 2, 2022
Job ID: 409785

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Details

As the Admin Associate, you are expected to perform the following tasks: 

  • Assisting with facilities, premises and office management

  • Deliver a wide range of support and administrative functions

  • Assist with implementation of improvements to the provision of support functions across the organisation

  • Ensure the building meets health and safety requirements and that facilities comply with legislation

  • check that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies

  • Carry out of some basic purchasing activities including processing purchase order requests (office supplies and meds)

  • Process Bills payment of utilities such as internet, electric, rent, and security services

  • Keep track of office resources (i.e. office supplies, drinking water, medications)

  • Keep stock of office supplies and place orders when necessary

  • Oversee the maintenance of office systems and work space

  • Ensure an efficient and productive work environment for employees

  • Coordinate office activities and operations to secure efficiency and compliance to company policies

  • Make sure that an organisation has the most suitable working environment for its employees and their activities

  • Purchase furnishings and materials to make the desired interior design for office spaces come together

  • Assist colleagues whenever necessary

  • Respond appropriately to emergencies or urgent issues as they arise and dealing with the consequences (First Aid)

QUALIFICATIONS:

  • Graduate of any 4-year course, preferably business-related

  • At least 1 year of experience in administrative role in processing government mandated compliance processing, procurement, office, safety, security, and utilities management.

  • Good customer service, autonomous, proactive, positive and professional working attitude.

  • Proficient in English communication skill, both on oral and written

  • Preferably with BOSH or other safety certificate