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Accounts Receivable Analyst

1 Year or Less
With Business Certificates
1153 Thai Me Up Restaurant Ground Floor Centrio Ayala Mall, Bgy. 24, Cagayan de Oro City, Misamis Oriental
Posted On: August 1, 2022
Job ID: 409634

Details

BITE ME UP FOOD CORP.

 

Is currently looking for:

 

ACCOUNTS RECEIVABLE ANALYST

 

DEPARTMENT: FINANCE AND ADMIN

 

JOB SUMMARY:

 

Under general supervision and direction within the limits of the established process, procedure and policies of Finance and Admin department, performs a variety of routine tasks to aid in the accurate, efficient and timely recording of sales and collection of accounts. Maintains and upkeep necessary account records, process credit line application and evaluation of customers and prepares needed reports as required by the immediate head.

 

STATEMENT OF SPECIFIC DUTIES

 

SALES AND INVENTORY MANAGEMENT

  1. Process invoicing of sales orders based on the required attachments. Ensure reconciliation of daily sales with the supporting documents and reports provided by the Store in-charge.

  2. Ensure confirmation of cash sales deposit as reflected in the passbook prior recording of sales.

  3. Conduct regular store visit for reconciliation of sales and inventory.

  4. Ensure reconciliation of daily sales with the daily inventory report submitted by the Inventory in-charge.

  5. Conduct regular inventory count with the inventory analyst or store in-charge and account for any variances.

CREDIT, COLLECTION AND ACCOUNTS RECEIVABLE MANAGEMENT

  1. Process credit line application of customers upon completion of required attachments. Coordinate completion of the required documents when necessary.

  2. Conduct bank inquiry to support the credit line application of customer, or as required by the immediate head.

  3. Process recommendation of changes in customer’s credit line or term in accordance with the established credit policies.

  4. Monitor daily customer credit standing and implement applicable credit policies on overdue, under/overpayment and overlimit accounts as approved by the immediate head.

  5. Process regular issuance of Statement of Accounts and follow through collection of payments.

  6. Monitor deposit or transmittal of payments and immediately record the transaction once received.

  7. Process deposit for payments received through check issuance.

  8. Issue collection receipts to customers upon receipt of confirmed payment credited.

  9. Work on immediate reconciliation of hanging balances and process adjustment once reconciled.

  10. Provide regular reconciliation on prior year’s balances and process adjustment upon approval.

  11. Maintain proper filing of statement of accounts, validated deposit slips, BIR form 2306 and 2307.

  12. Conduct customer visit for collection, reconciliation or discussion of credit related concerns as necessary.

  13. Conduct a regular customer evaluation (history of sales, paying habit, history of bounced check, hanging balances, etc.) as basis for credit changes or recommendation.

III. REPORTING

  1. Prepare and submit Daily Sales report and Daily Collection report.

  2. Submit weekly Accounts Receivable reconciliation update.

  3. Submit monthly summary Accounts Receivable Aging and Movement Report including trend analysis on overdue, day sales outstanding and collection efficiency.

  4. Submit monthly update on Customer Credit Data and status of credit requirements.

JOB SPECIFICATIONS

 

EDUCATION  

  • Bachelor’s degree preferably in finance, accounting, business or equivalent work experience

LICENSES/SECURED/EXAMINATION/TRAININGS

  • Have undergone trainings and seminars related to the job

PREREQUISITES FOR THE JOB

  • At least 6 months to 1 year proven working experience as accounts receivable clerk or in credit and collection.

PERSONAL CHARACTERISTICS

  • Solid understanding of basic accounting principles, fair credit practices and collection regulations;

  • Ability to calculate, post and manage accounting figures and financial records;

  • Data entry skills along with a knack for numbers;

  • Hands-on experience in operating spreadsheets and accounting software;

  • Proficiency in English and in MS Office application;

  • Customer service orientation and negotiation skills;

  • Outstanding organizational and time-management skills;

  • High degree of accuracy and attention to detail.

Responsibility

  • Supervises none and doing routine tasks, involved in functions with responsibility for resources, records of significant value.

Physical Demand

  • Work is relatively heavy due to frequent field work for collection, store sales audit and inventory count

Hazards

  • Minimal probability of exposing to hazards

Working Conditions

  • Generally pleasant working conditions

Equipment Used

  • Computer Set, Telephone Set

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