Executive Assistant

EXECUTIVE ASSISTANT

Key duties and responsibilities:

• Filing/maintains confidential files

• Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

• Screening phone calls, enquiries and requests, and handling them when appropriate;

• Organizing and maintaining diaries and making appointments;

• Dealing with incoming email and post  often corresponding on behalf of the manager;

• Producing documents, briefing papers, reports, presentations and constructing letters.

• Organizing and attending meetings and ensuring the manager is well prepared for meetings;

• Liaising with clients, suppliers and other staff.

• Responsible for accounts and budget of your supervisor.

• Frequent contacts with people.

• Exceptional written and oral communications skills with good English skills; ability to work under pressure and to tight deadlines; good organizational and time management skills and excellent interpersonal skills

• Ability to work on your own initiative.

• Honesty and reliability.

• Attention to detail.

• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.

• Discretion and an understanding of confidentiality issues; protect private information not to disclose details of the and meetings.

Qualifications:

• Bachelors Degree in Any field.

• At least two years working experience in related field

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Emotional maturity

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Has exposure to various administrative and accounting functions.

• Strong work tenure and with pleasing personality

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).