Executive Assistant

THE VIRTUAL HUB PHILIPPINES

Is currently looking for:

EXECUTIVE ASSISTANT

If you are a smart, confident, and excellent communicator. A problem-solver who is happy to take the initiative to proactively support the objectives and goals of their Executive's and their organisations, we need you in our team.

Responsibilities:

An executive assistant would work with tasks such as scheduling; reviewing, prioritising and responding to emails; answering and returning phone calls; organising documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job:

1. Manage scheduling for company executive(s)

2. Draft, review and send communications on behalf of company executive(s)

3. Organise and prepare for meetings, including gathering documents and attending to logistics of meetings

4. Answer and attend to outbound phone calls, communicate messages and information to the executive

5. Prioritise emails and respond when necessary

6. Coordinate travel arrangements

7. Maintain various records and documents for company executive(s)

Skills and Qualifications

1. Excellent written and verbal communication skills; Proactive communication

2. Time-management skills

3. Ability to pay attention to detail

4. Organisation skills

5. Ability to multitask

6. Able to learn whiteboarding tools like Miro or Mural

7. Basic understanding of frequently used computer software and programs, such as Microsoft Office

8. Interpersonal skills

Tools Used:

1. Outlook

2. LinkedIn/ IG

3. HubSpot

4. Dropbox

5. Skype

6. Outlook

7. IG

8. Browser

9. LegalZoom

Skills and Training:

1. Process Management

2. Calendar Management

3. Email Management

4. Meeting Facilitation

5. Network Building

6. Designing Presentation Slides

7. LinkedIn

WHAT YOU’LL GET:

• COMPETITIVE SALARY PACKAGES - You will be given a higher offer if you have significant, relevant work experience. 

• Government- and company-mandated benefits

• FIXED WEEKENDS OFF -- Enjoy your weekends with friends and family!

• FIVE MAJOR HOLIDAYS OFF: No more missing out on the occasions that matter. We are closed during Christmas Day, Boxing Day (December 26), New Year's Day, Maundy Thursday, and Good Friday. 

• HMO effective Day 1 of Employment

• Hybrid Work Setup. You can choose your own setup (WFH, WFO, or mixed)

• Work-life balance 

• A fun, relaxed, and friendly working environment

• A great collaborative and supportive company culture

• An internal Helpdesk to provide support and assistance on your tasks