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Executive Secretary

2 to 4 Years
1210 P. Clavano St., Capitol Site, Cebu City, Cebu
Posted On: January 14, 2022
Job ID: 394941

Details

Jose Clavano Inc. (Clavano Printers) is a printing company based in Cebu City operating for several decades. In 1950’s, it was just a letterpress and photoengraving shop and it has consistently attracted loyal clientele. Through all the growth and change, we remained steadfast in its goal to provide premier printing services for clients from Cebu and Beyond.

 

We’re currently in need of EXECUTIVE SECRETARY to join our growing team.

 

JOB SUMMARY:

 

The Executive Secretary provides support in the day-to-day activities of the Office of the President and the VP- Finance. Carries out responsibilities in support of the efficient and effective administration and execution of directives from the President.

 

Job Qualifications:

  • Candidate must possess at least Bachelor's/College Degree in Business Studies/Administration/Management or equivalent.

  • At least 2 Year(s) of working experience in the related field is required for this position.

  • Excellent in both verbal and writing communication.

  • Good interpersonal skills such as: Patience, tact and the ability to maintain composure.

  • Project professionalism and good collaboration with the boss.

  • Outstanding organizational skills and excellent communication skills.

  • Passionate about work and willing to go the extra mile and can work with fast-pacing company.

  • Knowledgeable in MS Office applications and HR and Admin-related functions

  • Preferably with at least 1-2 years work-related experience

  • With at least 5 Yrs & Up Experienced Employee specialized in Secretarial/Executive & Personal Assistant or equivalent.

Basic Job Responsibilities:

  • Responsible in organizing the President’s appointments and meetings and ensure that no schedule will be missed out due to miscommunication or misinformation.

  • Assists the President for any task or activity that may be assigned by him from time-to-time. 

  • Assists in the planning and preparation of meetings, conferences, and telephone conferences.

  • Receives, directs, and relays telephone messages and facsimiles to concerned parties.

  • Logs incoming calls and facsimiles in the designated logbooks.

  • Receiving and screening phone calls and redirecting them when appropriate

  • Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.

  • Attending meetings and keep minutes

  • Keeps official and business files of the President and the Members of the Board on record and readily available when needed.

  • Maintains an updated list of customers and suppliers , contact numbers, and contact persons for quick reference.

  • Updates/prepares vouchers for President’s personal bank account.

  • Checks bank loan balance when advised.

  • Makes bank communications such as Authorization Letters, etc.

  • Maintains back-up copy of contacts in case the PC fails.

  • Calls to any member of the family should be screened before transferring the call.

  • Should not give out the numbers of the President without his authorization.

  • Performs other tasks as may be assigned by the Immediate Superior or the VP-Finance.    

Perks and Benefits:

  • Competitive Compensation and Benefit Package awaits the right candidates.

How to Apply


Interested applicants may email their (a) Application Letter (b) Updated Resume or Curriculum Vitae to: hrd@clavanoprinters.com.

 

Tel. Nos. : 253-6826 to 28

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