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Executive Assistant Cum Procurement Officer
2 to 4 Years
Admerex Solutions, Inc.
Established in 2005
FPN Bldg AS Fortuna St., Bakilid, Mandaue City, Cebu
Total vacancies for this job title: 1
Posted On: September 17, 2021
Job ID: 387678
Admerex is a Business Process Outsourcing (BPO) company that started its operations in 2007, catering to many banks and financial services companies, e-commerce, telecommunication companies, and government agencies.
In October 2020, Admerex joined and became a Support Services Group Company - a Customer Contact Center and BPO Company with headquarters located in Waco, Texas, United States of America and has been designated as its Regional Headquarters in the Asia-Pacific.
Our PH Sites:
Mandue City (Atlas Site)
-FPN Bldg. AS Fortuna Street, Bakilid Mandaue City, Cebu
Cebu City (Aris Site)
-2nd Floor, Unit F, Centrum Building, Clavano, corner N Escario St, Cebu City, Cebu
Makati City (Alpha Site)
-The Peak Tower, 107 L.P. Leviste Street, Makati, 1630 Metro Manila
Mandaluyong City (Astra Site)
-G/F Alcar Building, 888 Epifanio de los Santos Ave, Mandaluyong, Metro Manila
Mandaluyong City (Alto Site)
-6th Floor, Citynet Central Building, Sultan Street corner EDSA Barangay, Mandaluyong, 1550 Metro Manila
EXECUTIVE ASSISTANT CUM PROCUREMENT OFFICER
Candidate must possess at least a Bachelor's/College Degree.
At least 2 years of working experience in the related field, required.
Knowledge, Skills, & Abilities
Basic Knowledge of Microsoft Office such as Word, Excel, PowerPoint and Outlook.
Excellent communication skills, both written and oral.
Able to maintain professional demeanor at all times and has strong interpersonal skills.
Can build positive relationship with clients, management and other colleagues.
Proper telephone etiquette
Modern office procedures, methods, and computer equipment
Methods of basic report preparation
Departmental policies and procedure
Flexible and can maintain efficiency and effectiveness in dealing and completing assigned tasks
Responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient of high-quality.
Monitor the incoming and outgoing supplies’ and equipment’s transactions.
Vendor Management Responsibilities;
Research and source our potential vendors and suppliers
Responsible for monitoring purchase requisition from other departments
Responsible for reviewing purchase requisition if it has complete detail such as date needed, complete specification and purpose
Responsible for creating budget request and collaborates with finance manager
Responsible for gathering quotations, negotiating better pricing and terms of payment, creating comparative analysis and securing approval of winning vendor from Site Director
Prepares purchase order, secure approval from FPA Manager and send it to the vendor
Monitors the timeline of request and delivery of the item
Responsible for collating invoice, OR, DR and other necessary documents
Responsible for creation of payment request with necessary attachments in collaboration with Finance Department
Maintain and update the list of suppliers and their qualifications, delivery times, lead times, and potential future development
Responsible for reviewing, comparing, analyzing and approving products and services to be purchased
Maintain accurate purchase and pricing records
Research and evaluate prospective suppliers
Create and maintain good relationships with vendors/ suppliers
Ensures that invoices received reconcile to purchase orders and matches receipts to purchase orders
Develop plans and establish cost parameters and budgets for the purchase of equipment, services and supplies
Reports accomplishments to immediate superior.
Responsible for disbursement and replenishment of repair and maintenance funds
Create expenses report per project and suggest recommendations and possible improvements
Updates quarterly dashboard reports
Attend trade shows and exhibitions to stay up-to-date with industry trends
Collaborates with HODs/ Admin assistants for replenishments of office and cleaning supplies
Following and enforcing the company’s procurement policies and procedures and identify opportunities for continuous improvement
Proactively identify procurement activities potentially impacting the project’s ability to perform its duties and advise the necessary stakeholders
Perform procurement duties in a transparent and ethical manner
Help out any Admin and additional task that is requested by the management including executive office maintenance.
Work hand in hand with Cebu Site Director for any request and reporting need
Spearhead and facilitate major engagement activities such as ASI Olympics, Year End Party and others
Facilitate and organize client’s launch and ribbon cutting
Facilitate and organize yearly office blessing
Helps in organizing minor office engagement
Facilitates charitable events such as ASI Cares and others
Performs other ADMIN and/ or other related duties as may be assigned from time to time, including but not limited to, the following:
Handles wide range of administrative tasks like meeting arrangements, preparing reports, document control and others; follow up results.
Keeps and maintains a calendar on a daily basis to ensure that scheduled meetings/ appointments of Directors are on track.
Generates and consolidates all departmental reports as scheduled
Ensures that company documents are handled with confidentiality
Helps in logistic tasks during client visits and other meeting