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Executive Assistant Cum Procurement Officer

2 to 4 Years

Admerex Solutions, Inc.

Established in 2005
1001-5000 Employees
FPN Bldg AS Fortuna St., Bakilid, Mandaue City, Cebu
Total vacancies for this job title: 1
Posted On: September 17, 2021
Job ID: 387678

Details

Admerex is a Business Process Outsourcing (BPO) company that started its operations in 2007, catering to many banks and financial services companies, e-commerce, telecommunication companies, and government agencies.

 

In October 2020, Admerex joined and became a Support Services Group Company - a Customer Contact Center and BPO Company with headquarters located in Waco, Texas, United States of America and has been designated as its Regional Headquarters in the Asia-Pacific.

 

Our PH Sites:

  • Mandue City (Atlas Site)

    -FPN Bldg. AS Fortuna Street, Bakilid Mandaue City, Cebu

  • Cebu City (Aris Site)

    -2nd Floor, Unit F, Centrum Building, Clavano, corner N Escario St, Cebu City, Cebu

  • Makati City (Alpha Site)

    -The Peak Tower, 107 L.P. Leviste Street, Makati, 1630 Metro Manila

  • Mandaluyong City (Astra Site)

    -G/F Alcar Building, 888 Epifanio de los Santos Ave, Mandaluyong, Metro Manila

  • Mandaluyong City (Alto Site)

    -6th Floor, Citynet Central Building, Sultan Street corner EDSA Barangay, Mandaluyong, 1550 Metro Manila

EXECUTIVE ASSISTANT CUM PROCUREMENT OFFICER

 

Job requirements:

  • Candidate must possess at least a Bachelor's/College Degree.

  • At least 2 years of working experience in the related field, required.

Knowledge, Skills, & Abilities

  • Basic Knowledge of Microsoft Office such as Word, Excel, PowerPoint and Outlook.

  • Excellent communication skills, both written and oral.

  • Able to maintain professional demeanor at all times and has strong interpersonal skills.

  • Can build positive relationship with clients, management and other colleagues.

  • Proper telephone etiquette

  • Modern office procedures, methods, and computer equipment

  • Methods of basic report preparation

  • Departmental policies and procedure

  • Flexible and can maintain efficiency and effectiveness in dealing and completing assigned tasks

Primary Functions:

  • Responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient of high-quality.

  • Monitor the incoming and outgoing supplies’ and equipment’s transactions.

Vendor Management Responsibilities;

  • Research and source our potential vendors and suppliers

  • Responsible for monitoring purchase requisition from other departments

  • Responsible for reviewing purchase requisition if it has complete detail such as date needed, complete specification and purpose

  • Responsible for creating budget request and collaborates with finance manager

  • Responsible for gathering quotations, negotiating better pricing and terms of payment, creating comparative analysis and securing approval of winning vendor from Site Director

  • Prepares purchase order, secure approval from FPA Manager and send it to the vendor

  • Monitors the timeline of request and delivery of the item

  • Responsible for collating invoice, OR, DR and other necessary documents

  • Responsible for creation of payment request with necessary attachments in collaboration with Finance Department

  • Maintain and update the list of suppliers and their qualifications, delivery times, lead times, and potential future development

  • Responsible for reviewing, comparing, analyzing and approving products and services to be purchased

  • Maintain accurate purchase and pricing records

  • Research and evaluate prospective suppliers

  • Create and maintain good relationships with vendors/ suppliers

  • Ensures that invoices received reconcile to purchase orders and matches receipts to purchase orders

  • Develop plans and establish cost parameters and budgets for the purchase of equipment, services and supplies

Corporate Responsibilities;

  • Reports accomplishments to immediate superior.

  • Responsible for disbursement and replenishment of repair and maintenance funds

  • Create expenses report per project and suggest recommendations and possible improvements

  • Updates quarterly dashboard reports

  • Attend trade shows and exhibitions to stay up-to-date with industry trends

  • Collaborates with HODs/ Admin assistants for replenishments of office and cleaning supplies

  • Following and enforcing the company’s procurement policies and procedures and identify opportunities for continuous improvement

  • Proactively identify procurement activities potentially impacting the project’s ability to perform its duties and advise the necessary stakeholders

  • Perform procurement duties in a transparent and ethical manner

  • Help out any Admin and additional task that is requested by the management including executive office maintenance.

  • Work hand in hand with Cebu Site Director for any request and reporting need

Engagement Responsibilities;

  • Spearhead and facilitate major engagement activities such as ASI Olympics, Year End Party and others

  • Facilitate and organize client’s launch and ribbon cutting

  • Facilitate and organize yearly office blessing

  • Helps in organizing minor office engagement

  • Facilitates charitable events such as ASI Cares and others

Performs other ADMIN and/ or other related duties as may be assigned from time to time, including but not limited to, the following:

  • Handles wide range of administrative tasks like meeting arrangements, preparing reports, document control and others; follow up results.

  • Keeps and maintains a calendar on a daily basis to ensure that scheduled meetings/ appointments of Directors are on track.

  • Generates and consolidates all departmental reports as scheduled

  • Ensures that company documents are handled with confidentiality

  • Helps in logistic tasks during client visits and other meeting

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