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Virtual Admin Assistant (Onsite)

₱17,000 - 20,000 per month
2 to 4 Years


With Business Certificates
Established in 2019
51-200 Employees
Unit 714 TGU Tower, Cebu IT Park, Apas, Cebu City, Cebu
Total vacancies for this job title: 1
Posted On: September 14, 2021
Job ID: 386946


Position is full-time 40 hours per week. The successful applicant will be responsible for support and development in all aspects of business administration and workflow of the compliance team. Assist with all administrative tasks as listed below and assist the team to manage inspections and projects.

The Admin VA is the primary point of contact for internal and external correspondence on all matters of business-related services. This is a Client facing role.


  • High level of Professionalism, reliable, honest, integrity, and thoroughness

  • Friendly, easy to get along with, willingness to help.

  • Personal development, continuous learning, and adaptability.


  • Manage the daily calendar of appointments.

  • Plans, coordinates, and ensures the Directors schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Directors time.

  • Coordinate executive communications including taking calls and responding to emails.

  • Manage the Register excel sheet.

  • Maintain an organized system for files, documents, and folders.

  • Prepares vehicle modification reports and labels and prints them when it's finished.

  • Maintain VASS number supplies by checking stock and order new numbers when needed.

  • Raises invoice for clients and follow up overdue accounts.

  • Maintain a clean and safe workspace, and abide by the Code of Conduct, workplace health and safety policies and procedures.

  • Coordinate and carry out all office administration duties.

  • Operation system improvements (systems and procedures).

  • Other tasks as directed.


  • Qualifications: Relevant Bachelor's degree, or equivalent combination of education and experience.

  • Experience: 1-2 years of previous experience in a similar role

  • Skills:

    • Excellent communication skills - both verbal and written

    • Intermediate to advance Microsoft Office software

    • Intermediate to advance Google Documents, Google Sheets, Gmail, Calendar, Google site, etc.

    • Excellent phone manner

    • Attention to details

    • Ability to work under pressure

    • Organised and able to meet deadlines

    • Able to learn new technology fast and able to be trained with new online applications

    • Detailed and careful with agreements and communication

    • Previous administrative work experience is a plus

Additional desirable skills (but not required):

  • Mechanical engineering background/automotive experience

  • CAD experience


  • A good team player

  • has a strong work ethic and good attendance record

  • responsible, dedicated and polite



The successful candidate will be rewarded with the following:

  • Competitive salary based on experience

  • Day shift schedule

  • 15 days of leave credits (vacation & sick leaves combined)

  • 13th-month pay

  • Australian public holidays off

  • fixed weekends off

  • HMO


The company is an Approved Vehicle Examiner and RVCS agent providing compliance for modified vehicles working closely with modifiers, OEMs, and importers. The company is Australian based and has been involved in the manufacturing of Buses, Coaches, Motorhomes, Campervans, Trucks and Special Vehicles since 2011.

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