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Virtual Admin Assistant (Onsite)

2 to 4 Years


With Business Certificates
Established in 2019
51-200 Employees
Unit 714 TGU Tower, Cebu IT Park, Lahug, Cebu City, Cebu
Total vacancies for this job title: 1
Posted On: July 16, 2021
Job ID: 384846


Position is full-time 40 hours per week. The successful applicant will be responsible for support and development in all aspects of business administration and workflow of the compliance team. Assist with all administrative tasks as listed below and assist the team to manage inspections and

The Admin VA is the primary point of contact for internal and external correspondence on all matters of business-related services. This is a Client facing role.

  • High level of Professionalism, reliable, honest, integrity, and thoroughness
  • Friendly, easy to get along with, willingness to help.
  • Personal development, continuous learning, and adaptability.
  • Manage the daily calendar of appointments.
  • Plans, coordinates, and ensures the Directors schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Directors time.
  • Coordinate executive communications including taking calls and responding to emails.
  • Manage the Register excel sheet.
  • Maintain an organized system for files, documents, and folders.
  • Prepares vehicle modification reports and labels and prints them when it's finished.
  • Maintain VASS number supplies by checking stock and order new numbers when needed.
  • Raises invoice for clients and follow up overdue accounts.
  • Maintain a clean and safe workspace, and abide by the Code of Conduct, workplace health and safety policies and procedures.
  • Coordinate and carry out all office administration duties.
  • Operation system improvements (systems and procedures).
  • Other tasks as directed.
  • Qualifications: Degree in Mechanical Engineering, Automotive Engineering; Licensed Mechanical Engineer is an advantage
  • Experience: 1-2 years of previous experience in a similar role.
  • Skills:
    • Intermediate to advanced Microsoft Office software.
    • Intermediate to advance Google Documents, Google Sheets, Gmail, Calendar, Google site, etc.
    • Able to learn new technology fast and able to be trained with new online applications.
    • Excellent English communication skills both verbal and written.
    • Excellent phone manner.
    • Organised and able to meet deadlines.
    • Attention to details
    • Ability to work under pressure at times.
    • Previous administrative and engineering related work experience is an advantage.
    • Experienced in CAD, Solidworks
    • Preferably with Automotive, mechanical engineering background, FEA
The successful candidate will be rewarded with a competitive salary based on experience and a day shift schedule, 15 days of leave credits (vacation & sick leaves combined), 13th-month pay, Australian public holidays off, fixed Sat-Sun off, and working in a small team environment with a casual dress code and friendly culture.
The company is an Approved Vehicle Examiner and RVCS agent providing compliance for modified vehicles working closely with modifiers, OEMs, and importers. The company is Australian based and has been involved in the manufacturing of Buses, Coaches, Motorhomes, Campervans, Trucks and Special Vehicles since 2011.

How to Apply

Applicants are invited to submit their Curriculum Vitae and a written application addressing each of the key selection criteria;
  • Attitude and values.
  • Ability to meet responsibilities and duties.
  • Qualifications, experience, and skills


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