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SSI Phils. Inc.

HR Assistant

SSI Phils. Inc.

With business certificates
Established in 1997 | 1001-5000 employees
PIPC Bldg. 7, MEPZ 2, Lapu-Lapu City, Cebu
Total vacancies for this job title : 1
Posted on : October 21, 2020
Job ID : 367246

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Details

As a HR Assistant you will be provide administrative and operational support to the Vice President, HR APAC and the wider HR APAC team.
 
Responsibilities:
 
Administration and Operational Support
  • Provide administrative support for key employee life cycle processes such as onboarding, probation, transfer and exit procedures.
  • File & Document Management – softcopy uploading to maintain, manage and regularly audit employee and HR files.
  • Management of the APAC HR Inbox and handling first level employee and manager inquiries.
  • Provide administrative support to local, regional and global training initiatives such as; maintain and manage training calendar, coordinate bookings, material and Workday Learning queries.
  • Database management – complete and accurate data entry into our HRIS system (Workday) processing new hires, transfers and terminations.
  • Support Internal communications team in reviewing and maintaining APAC intranet page ensuring policies, procedures and all other APAC specific information is relevant and up to date.
  • Generate and prepare reports.
  • Provide adhoc administrative support to the wider APAC HR team.
Recruitment and Onboarding
  • Provide recruitment assistance to the Talent Acquisition Specialist. Activities can include but not limited too; preparing recruitment documentation – reviewing job descriptions, collating resumes, arranging interviews.
  • Prepare and manager new hire activities; preparation of contract, collation of new hire paperwork, resolving new hire inquiries and HR system set up (Workday and Halogen).
  • Coordinate onboarding process with local hiring managers and IT Support; IT Access, welcome pack and desk set up, manage onboarding plans and arrange HR and Service Desk orientation.
  • Coordinate and collate onboarding interview feedback.
Employee Benefit Management
  • First point of contact for employee benefits and recognition programs across the APAC region.
  • To coordinate and manage administrative processes for all local, regional and global employee benefits, reward and recognition programs.
  • Coordinate APAC celebration processes such as birthdays, employee milestones, service award and leavers.
Payroll & Finance
  • Assist with tracking HR expenses and budgets, arrange payment of invoices and set up vendors.
  • Assist Payroll and Finance in preparing monthly payroll and quarterly bonuses.
  • Maintain and manage APAC movement schedule and data entry in HRIS to ensure complete and accurate information.
  • Prepare and distribute reports
Requirements:
  • Degree or Diploma in Human Resources, Business or other relevant field – graduates welcome to apply
  • 1-2 years administration experience preferred with a general interest in Human Resources
  • Good interpersonal and verbal communication skills, both verbal and written.
  • Strong interpersonal skills and the ability to build rapport at all levels
  • Service orientation
  • Highly organised with excellent time management and multitasking skills
  • Ability to work cohesively with a multi-disciplinary team and remotely
  • Strong administration skills
  • Confidence to work autonomously


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