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Document Controller Custodian

JAP Construction & Development Corporation

3rd Floor Citi-Prime Properties Building, Real Street corner Monark Subdivision, Alabang – Zapote Road, Las Piñas, Metro Manila
Posted on : September 14, 2020
Job ID : 365601


Is currently looking for:
Reporting Relationship: Quality Management Representative
Job Summary:  
Manages and ensures implementation of document control of quality management system facilitating revision of documents as a requested int the Document Change Request from departments/ sections, encoding, issuance, and prompt distribution of the latest copies of QMS-related documents.
Specific Responsibilities:
  • Operates within the requirements of ISO 9001:2008.
  • Directly reports to the Over-all Quality Management Representative the current status of documentationof the quality management system.
  • Compiles all document packages to comply with customer requirements, standards and specifications
  • Performs regular review with Quality Management Representative for the need to improve the QMS documentation.
  • Verifies completeness of all records submitted including content, coding system, etc.
  • Keep track of all quality document submittals/ reports to the QMR such as updates, etc.
  • Ensures that all quality records are maintained and weel-kept
  • Ensures that all revisions and modification of quality document/ records are documented and controlled.
  • Monitors all quality documents that are to be modified or revised.
  • Ensures that the organization uses the recent and approved Quality Management Manual.
  • Schedule and provides notice QMS team meeting including Management Review.
  • Responsible in safekeeping the original copy of documentation such as Key Performance Metrics, IQA reports, Document Masterlist, Procedure Manuals and the Quality Manual.
  • Consolidate all submitted QMS reports for submission to the QMR.
Other Duties and Responsibilities:
  • Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Knowledge, Skills, and Abilities:
  • Knowledge of basic office practice.
  • Computer literate MS Office applications
  • Preparing and maintaining accurate records
  • Operating standard office equipment.
  • Utilizing pertinent software applications.
  • Interpersonal attitude and record keeping.
  • Capable of impleting goals, objectives,, policies and procedures of the QMS team.
  • Can carry out assignment from superiors with minimal directiion.
  • Can prepare clear and consice reports, correspondence and other written materials
  • Can maintain confidentially of sensitive company information.
  • Can collect relevant information and recommend/ implement appropriate course of actions.
  • Can maintain accurate files and records.
  • Can prioritize tasks in an effective and timely manner, organize own work, set prioritize, and meet critical time deadlines.
Credentials and Experience:
  • College graduate of BSBA or any related course.
  • At least 1 year experience in Document Control and Record Management.
Special Requirements
  • Training Certificates

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