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Executive Administrative Assistant

Strategy Solutions Pty Ltd

With business certificates
| 2-10 employees
Home-based
Total vacancies for this job title : 1
Posted on : May 28, 2020
Job ID : 361335

Details

EXECUTIVE ADMINISTRATIVE ASSISTANT
 
Urgent Requirement
  • Full-Time
  • Great Small Company but very fast paced
  • Remote Based – Work from Home
We are a small International Specialist Recruitment & Executive Search Agency based in Sydney. We have an immediate requirement for an Executive Administration Assistant to join our company, reporting directly to the Business Owners.
 
This role offers a key and challenging opportunity for an astute and innovative person to assist with various support and administrative duties. The role provides project and business administration support to all aspects of the business including document preparation & management, scheduling and planning of candidate and client interviews and meetings, reporting, correspondence and file management. An integral part of an EAA’s role is problem solving and administrative duties including managing the processes and supporting all departments within the business as directed.
 
RESPONSIBILITIES
  • Office Administration Typing and formatting of CVs
  • Updating, organizing and improving our internal information records. This includes candidate summaries and matching with database records (Data Entry)
  • Editing and revising documents
  • Substantial typing of documents
  • Managing calendars
  • Handling email, phone correspondence
  • Preparing, collating and revising reports and presentations
  • Organizing and scheduling meetings
  • Make travel arrangement for clients, candidates, staff and visitors Handling office and equipment purchases/inventory
  • Processing expense claims and invoice payment
  • Providing full spectrum of administrative support to the Management team as directed
  • Arrange for gift away/gift baskets, work with Management to implement KPI’s, KRA’s rewards and recognition programs. Filing of documents, liaise with various service providers, manage employment applicants and process, liaise as directed with vendors and customers
  • Other ad hoc duties assigned from time to time
  • Human Resources Administration Co-ordinate recruitment activities as requested Submit monthly reports Submit monthly vacation leave reports
  • Submit monthly expense reports for Staff members Administer staff benefits and maintain claimed records Liaise with Regional Human Resources for other HR matters Key Skills:
  • Strong interpersonal and verbal communication skills
  • Excellent planning and analytical skills.
  • Possess excellent administrative skills, coupled with a good understanding of customer care.
APPLICATIONS AND TOOLS EXPERIENCE
  • Microsoft Word – intermediate to advanced level
  • Microsoft Excel – intermediate to advanced level
  • Microsoft Power Point – intermediate to advanced level
  • Microsoft Outlook - Ability to schedule and manage calendars, meetings, resources etc
  • Office 365
  • Dropbox
  • Process.st
  • HubSpot CRM
HIGHLY SOUGHT SKILLS AND EXPERIENCE
  • Ability to work to strict deadlines and manage various demands.
  • Accuracy, attention to detail and highly organised, ability to prioritise and use initiative.
  • Excellent speaking, written and listening communication skills (letter writing, emails etc)
  • Ability to troubleshoot and resolve problems.
  • Flexible approach to work, Punctual and reliable, Ability to work as part of a team
  • Friendly ‘can-do’ attitude
  • Understanding of basic technology terms and their business applications.
  • Working knowledge and understanding of how databases operate.
  • Experience with proprietary database environments
  • Sound professional communication skills, particularly on the telephone.
MANDATORY:
  • Highly organized, detail-oriented, and the ability to effectively prioritize projects and deliverables.
  • Proficient knowledge of all MS Office products.
  • The successful candidate will have at least five years of administrative experience in roles requiring strong project coordination.
  • A service-oriented industry is preferred.
  • Business acumen and financial awareness.
  • Highly organized, detail-oriented, and the ability to effectively prioritize projects and deliverables.
  • keyboarding skills of 60wpm. Experience with proprietary
  • database environments a plus.
  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
BEHAVIORAL COMPETENCIES:
  • Excellent communication skills; speaking, writing, listening.
  • Strong organizational, analytical, detailed planning and project management skills.
  • Possesses the ability to maintain professionalism and honesty while building credibility, trust, and respect with internal staff & clients.
  • Ability to grasp concepts quickly, and to think beyond traditional methods to exceed client’s expectations.
  • A team orientation will be a valuable addition to a collegial, collaborative environment.
  • Proactive and self-motivated. Action bias with a strong sense of urgency.
  • Detail-oriented while maintaining sight of the big picture.
  • Personal maturity and good judgment.
  • Pleasant, outgoing and cheerful disposition
  • Responsible and meticulous
  • Proactive, flexible and able to work independently
  • Adheres to the highest ethical and professional standards.
  • Strong work ethic.
 
For more information about our company, visit our website: http://www.strategysolutions.com.au


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