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CEBU



Children of Asia (ASPECA)

Compliance Officer – Short Term Local Consultant

Children of Asia (ASPECA)

With business certificates
Drop In Center – Barangay Ermita, Cebu City, Cebu
Posted on : March 13, 2020
Job ID : 357594

Details

CHILDREN OF ASIA – EDUCATIONAL NGO
 
For immediate hiring!
 
COMPLIANCE OFFICER
– Short term local Consultant
Cebu City, Philippines 
 
Job Summary:
 
Under the responsibility of the country director, the compliance manager will assess, implement and supervise CoA compliance actions in the Philippines.
 
Roles and Key Responsibilities:
 
The short-term consultant’s responsibilities will revolve around 2 main objectives:
 
Goal 1: Carry out a compliance audit / investigation regarding past and current practices vis-a-vis:
- The national and local authorities mainly the SEC, the BIR, the DSWD, municipalities and barangays concerning the renewal of the business permit and various authorizations and accreditations;
- The Generally Accepted Accounting Principle of Sincerity, Regularity and Full Disclosure of CoA’s accounting and finance practices (e.g. reconciliation of bank accounts, reimbursement of advances and the management of vouchers);
- Logistics management (e.g. ensure competitive procurement/bidding process, monitoring of prices through a price list, update the list of suppliers, and make inventory, etc.).
 
The short-term consultant will collect & analyze data and evidences to report weaknesses in administrative and operational procedures and identify and report possible fraud, gross negligence or other professional misconduct.
  • Lead, or where appropriate, support compliance audit including investigation plans/Scope of Work, planning, fieldwork, reporting, follow up and case closure;
  • Collect data, analyze and conduct research to report systemic and operational weaknesses contributing to fraud, corruption and other misconduct and share lessons learned and best practices;
  • Evaluate and support staff performance of the Administrative, Finance and Logistics team;
  • Promote a culture of integrity awareness, fraud prevention and detection;
  • Travel regularly to programs locations offices to support implementation of compliance functions.
Goal 2: Review and implement CoA’s Manual of Operations in the Philippines.
  • Based on the results of the audit, advise on corrective measures and capitalize the lessons learned and good practices;
  • To ensure sustainable risk management and internal controls procedures, the Short-term consultant will be charged with developing and implementing measure to segregate administrative, financial and logistical tasks (e.g. purchasing authorization thresholds, validation procedures, efficient competitive bidding).
  • Support the organization of logistics activities with purchasing of inventory, supplies and capital goods, including negotiating price, delivery and credit terms. Evaluate vendors and determines most cost-effective inventory and reorder levels. 
  • Participate in program planning and advising on finance and logistics considerations;
  • Design, implement and manage contracts of goods, vouchers and transport.
  • Train all departments in purchasing procedures and control of their proper implementation with implementation of corrective measures if necessary.
Qualifications and Experience:
  • Minimum 5 years of progressively responsible experience in finance, internal audit, logistics, compliance or similar functions.
  • Demonstrated experience supervising staff in compliance-related role. 
  • Experience working with international NGOs.
  • Proficiency in using basic office computer programs, including Microsoft Word, Excel and Power Point is required
Required Languages: 
  • A good command of the English language is a requirement.
  • Knowledge of Cebuano is an advantage.
Location: Cebu city, Philippines.
 
Duration: 3 weeks

How to Apply

Please submit the two following documents in English, by email: a resume and a cover letter.
 
For the attention of the Country Director
Job code: Compliance Officer – short term consultant
Email address: [email protected]

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