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Arterra Hotel and Resort

Accounting Staff

No Experience

Arterra Hotel and Resort

With business certificates  | 11-50 employees
Iloilo City, Iloilo
Posted on : November 19, 2019
Job ID : 341424

Details

ARTERRA HOTEL AND RESORT
 
Is in need of:
 
ACCOUNTING STAFF
 
Reports to: Accounting Supervisor
 
Position Summary:
  • Assist in day to day finance operations and he / she is primarily responsible for computing, recording, collecting, analyzing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel.
  • Additionally, responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures.
  • Also Assist the finance manager in directing the financial activities of the hotel.
Duties and Responsibilities:
  • Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
  • Cash handling functions for the hotel and reconcile all cash dropped at the front desk.
  • Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
  • Assist with financial and tax audits.
  • Assist with preparing tax returns and corporate reporting requirements.
  • Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
  • Assist financial Controller with completing the year-end audit process.
  • Review and approve all reconciliation and audit work papers. 9. Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
  • Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
  • Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.
  • Bill out credit cards and also maintain accurate and legible logs for all credit cards. 13. Reconciles bank statements.
  • Prepare wire transfer confirmations for reimbursable invoices.
  • Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.
  • Verify if credit card service charge is billed correctly for all credit card transactions.
  • Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.
  • If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.
  • Review the postings. payments, revenue and guest balance reports on a daily basis.
  • Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.
  • Maintains accounting databases by entering data into the accounting program.
  • Assists with reimbursable invoicing.
  • Set up new accounts in accordance with established credit policy.
  • Assign unique AR number to new approved accounts on both PMS and Back office software.
  • Assist in reconciling open account status items.
  • Input General Cashier Summary and maintain binder.
  • File and distribute credit card cancellations, bulletins and credit warnings.
  • Process and follow-up on all returned checks accepted as cash payment.
  • Record General Ledger and City Ledger reconciliation.
  • Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
  • Maintain Vendor's permanent files and Certificates of Insurance.
  • Maintain contracts for vendors.
  • Process payroll or verify payroll dollars and reports.
  • Process authorize purchase requests as needed.
  • Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
  • Maintain Office supplies and order as needed.
  • Any other job-related duties as and when assigned by the Financial controller.
  • Accomplishes accounting and organization mission by completing related results as needed.
Prerequisites:
  • Strong organizational skills with attention to detail.
  • Ability to compile facts and figures.
  • Command of the English language both written and verbal.


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