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Need Ink Sales & Services Inc.

Branch Admin Personnel

Need Ink Sales & Services Inc.

With business certificates
Established in 2005 | 201-500 employees
Batangas City, Batangas
Total vacancies for this job title : 1
Posted on : September 13, 2019
Job ID : 332979


Need Ink Sales & Services is a service oriented company composed of dynamic IT, Engineers and Marketing Professionals dedicated in providing a quality Optimum Toner Cartridges and Services in laser printer, troubleshooting as well as desktop PC repair. The company has made its way to cater total IT Solutions as part of business diversification from structured cabling and network infrastructure supply.
Need Ink started as an ink refilling station and opened its 1st outlet on October 2003 at GMC Arcade Pajo Lapu Lapu City. After 3 months, the 2nd outlet was opened on January 2004 at N&N Arcade, Mandaue City.
Is currently looking for:
Job Description:
The Branch Administration Personnel is responsible for maintaining day to day administrative and personnel services in order to meet company requirements and support office operations.
The Branch Admin Personnel reports to the Admin & Finance Manager and is responsible for branch personnel administration, maintaining accounts receivable and managing office operations. The Administration Officer must work within policies and procedures.
Main Purpose of job:
To be responsible for the efficient organization of the branch office providing
administrative support for the branch services.
Duties and key responsibilities:
  • Being responsible for the day-to-day administration of the branch office, including dealing appropriately with any correspondence, photocopying, stationery orders and other routine administrative tasks.
  • Responding to enquiries to the branch office made by personal callers, e-mail, letter or telephone and to refer these to other branch support services or other sources where necessary.
  • Developing and maintaining an efficient filing and information system for the branch, to include recording statistical data, membership database and resources such as publications, videos and information/advice sheets.
  • Publicising and promoting branch services, events and fundraising activities. This may require some out of hours working on occasion.
  • Liaising and working with committee members, volunteers, the Area office and the Society’s national office as appropriate.
  • Liaising with branch staff and provide administrative support as required.
  • Organising meetings as required, producing notes, distributing relevant documentation.
  • Undertaking appropriate training held locally, nationally and regionally and attending occasional regional and national meetings as appropriate.
Duties and Responsibilities:
  • Oversee the accounts receivable in order to ensure complete and accurate records.
    • Main Activities
      • Ensure the safeguarding of all company funds
      • Reconcile the accounts receivable
      • Reconcile daily deposits
      • Manage distribution of utilities bills and collections of accounts
      • Maintain the leave management
  • Supervise administrative services including branches
    • Main Activities
      • Manage the filing, storage and security of documents
      • Respond to personnel inquiries
    • Manage the repair and maintenance of computer and office equipment
  • Perform other related duties as required
Knowledge, Skills and Abilities
  • The incumbent must have proficient knowledge in the following areas:
    • Computerized accounting programs
    • Accounts payable and accounts receivables
    • Generally accepted accounting principles (GAAP)
    • Preparation of financial statements
    • Administration of employee benefits
    • Payroll systems and reporting
    • Office administration
    • An understanding of relevant Company policies and procedures
    • An understanding of the cultural and political environment
  • The incumbent must demonstrate the following skills:
    • Supervisory skills
    • Team building
    • Accounting and bookkeeping skills
    • Analytical and problem solving skills
    • Decision making skills
    • Effective verbal and listening communications skills
    • Effective written communications skills
    • Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs at a highly proficient level
    • Stress management skills
    • Time management skills
Personal Attributes
  • The incumbent must maintain strict confidentiality in performing the duties of the Administration Officer. The incumbent must also demonstrate the following personal attributes:
    • Be honest and trustworthy
    • Be respectful
    • Possess cultural awareness and sensitivity
    • Be flexible
    • Demonstrate sound work ethics
The Administration Officer must normally attain the required knowledge, skills and attitudes through completion of a Diploma in Accounting or Business Administration and/or completion of second level of a recognized accounting program combined with related financial experience.

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