Job Category

All (434)
Others (2)


Caloocan (8)
Las Piñas (10)
Makati (99)
Malabon (1)
Manila (41)
Marikina (4)
Navotas (3)
Parañaque (29)
Pasay (11)
Pasig (50)
San Juan (12)
Taguig (8)
Valenzuela (10)
Home-based (22)

Job Level

OJT (3)
5+ Years (13)

BEC Specialist Philippines Inc

Laydown Secretary

1 Year or less Experience

BEC Specialist Philippines Inc

Level 12 Robinsons Summit Center 6783 Ayala Avenue, Makati, Metro Manila
Posted on : August 28, 2019
Job ID : 331058


Is currently looking for:
  • Provide full secretarial and administrative support to Warehouse Supervisor and HQ.
  • Maintain all records/ document control including photos and videos taken at Laydown.
  • Schedule and co-ordinate meetings and take minutes of meetings like Toolbox.
  • Compile/submit daily/weekly/monthly reports to HQ.
  • Booking of hotel rooms/ car rentals for visitors/ flight tickets/ etc. as required.
  • Prepare timesheet of workers, staffs and expatriates assigned at Laydown.
  • Summarize receipts/invoices for submission to Subic Office.
  • Obtaining quotations from suppliers and continuously conduct price negotiations with suppliers/ vendors to find best deal. At least 3 quotations required for each product.
  • Receiving and compiling purchase requisitions.
  • Issue purchase orders and maintain PO Log. Filing of purchase order and related purchasing records.
  • Follow-up on enquiries and orders and liaise with suppliers with regards to deliveries.
  • Verification of invoices against original orders to ascertain compliance with all the conditions of purchase including correctness of pricing prior to payment.
  • Maintain approved suppliers’ lists.
  • Maintain list of assets and checking stock quarterly / bi annually.
  • Maintain inventory list of PPEs and items of high value or of non-consumable nature.
  • Co-ordinate and arrange transportation/cranes for deliveries to site.
  • Liaise with forwarders on imports/exports and custom clearance and deliveries to site.
  • Summarizing purchasing reports to HQ in Singapore.
  • Liaise with Head Office in Singapore on admin, purchasing and other matters.
  • Any other tasks/responsibilities as assigned by Management.
  • At least one (1) year of experience as a Secretary or similar role
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Proficiency in MS Office
  • Must be willing to be assigned at Abucay Bataan.
  • Candidate must have at least Bachelor's / College Degree in Secretarial or any related course.

Applications for this job are now closed.
Click here to view similar jobs.