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BEC Specialist Philippines Inc

Laydown Secretary

1 Year or less Experience

BEC Specialist Philippines Inc

Level 12 Robinsons Summit Center 6783 Ayala Avenue, Makati, Metro Manila
Posted on : August 28, 2019
Job ID : 331058

Details

BEC SPECIALIST PHILIPPINES INC.
 
Is currently looking for:
 
LAYDOWN SECRETARY
 
Duties:
  • Provide full secretarial and administrative support to Warehouse Supervisor and HQ.
  • Maintain all records/ document control including photos and videos taken at Laydown.
  • Schedule and co-ordinate meetings and take minutes of meetings like Toolbox.
  • Compile/submit daily/weekly/monthly reports to HQ.
  • Booking of hotel rooms/ car rentals for visitors/ flight tickets/ etc. as required.
  • Prepare timesheet of workers, staffs and expatriates assigned at Laydown.
  • Summarize receipts/invoices for submission to Subic Office.
  • Obtaining quotations from suppliers and continuously conduct price negotiations with suppliers/ vendors to find best deal. At least 3 quotations required for each product.
  • Receiving and compiling purchase requisitions.
  • Issue purchase orders and maintain PO Log. Filing of purchase order and related purchasing records.
  • Follow-up on enquiries and orders and liaise with suppliers with regards to deliveries.
  • Verification of invoices against original orders to ascertain compliance with all the conditions of purchase including correctness of pricing prior to payment.
  • Maintain approved suppliers’ lists.
  • Maintain list of assets and checking stock quarterly / bi annually.
  • Maintain inventory list of PPEs and items of high value or of non-consumable nature.
  • Co-ordinate and arrange transportation/cranes for deliveries to site.
  • Liaise with forwarders on imports/exports and custom clearance and deliveries to site.
  • Summarizing purchasing reports to HQ in Singapore.
Others:
  • Liaise with Head Office in Singapore on admin, purchasing and other matters.
  • Any other tasks/responsibilities as assigned by Management.
Qualifications:
  • At least one (1) year of experience as a Secretary or similar role
  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational and planning skills
  • Proficiency in MS Office
  • Must be willing to be assigned at Abucay Bataan.
  • Candidate must have at least Bachelor's / College Degree in Secretarial or any related course.


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